Pressure Cooker: We Need to Partner with Each Other

Changes in our workplaces keep coming fast and furiously. A recent report released by Price-Waterhouse-Coopers indicates that by 2030 the pressure on workers to perform will be huge. Organizations will be using all sorts of ways to track performance…even putting chips under their workers skin to look at location, performance, health and wellness! They may be tracking safety performance as well. Managers will need to be having “mature conversations” with the people about all this change and the feeling of threat this creates for their people and their jobs. The pressure to keep improving skills and performance continues to increase.

There is a “workable pressure relief valve” already available to us to release these stress levels! It’s called Partnering for Safety and Business Excellence. The need for open, honest, disciplined, constructive dialog is critical. It is through these sorts of continuous conversations that people and organizations change. The positive energy for continuous improvement builds one conversation at a time over and over. Showing respect and caring for both the people’s mental and physical health, as well as for the success of the business, is critical. The business can’t succeed without the creativity and energy of the people and the people’s jobs can’t survive without excellent business performance.

Who Really Cares Enough to Step In and Hold those Critical Conversations?

A recent report by the Rand Corporation, Harvard Medical School and the University of California-Los Angeles, finds that 20% of the people in our workplaces feel that the work environment is “grueling, stressful and hostile.” Other reports I have read indicate that as many as 80% of the people in our workplaces are very dissatisfied with their managers and their lack of consideration, listening and caring. It is noted that about half of the workforce would leave their current job, if they could find another, expressly because of their “boss.”

Thus the Forbes quote, “People leave managers, not companies.” Let’s face it. There are many managers and bosses that shouldn’t be managers and bosses. Many…cannot lead, are indecisive, don’t tell the truth, cannot hold the difficult conversations, aren’t clear in their expectations, have favorites, don’t follow-through, lack caring and concern.

There’s Fault…Everywhere:

It is not just the managers who are a problem. A story in the August 15th H.R. News indicates that people between 18 and 34 are putting themselves at risk by not following the companies’ safety procedures, even though over 50% say that they have read the procedures and understand why they exist. This leads, for example, to the tragic story of the death of a 29-year-old Athens, Georgia man on August 9th, who thoughtlessly jumped out of his forklift truck to catch a toppling, heavy, hydraulic car lift he was moving; it fell onto him.

On top of all this change, frustration and anger in our workplaces, many people are suffering from bullying from both managers and co-workers. Shouting and swearing are clearly inappropriate and so are actions like inappropriately withholding information, the unfair allocation of work, deliberate over-monitoring, spreading malicious rumors, and making unreasonable demands.

Stress, indifference and bullying are behaviors that block the ability to have the focused, disciplined, purposeful conversations required for both the people and their organizations to successfully negotiate all the changes we are and will be facing. The costs for the people and their organizations are huge resulting in the loss of as much as 30-40% of their effectiveness.

It doesn’t have to be this way!

Let’s all of us pull together and partner to build a successful and prosperous future. I challenge you to change your workplace for the better. Give me a call at 716-622-6467 and I’ll explain how you can do that quickly and effectively.

What Linkages Do You See for Engaging More with Your Employees…and Reducing the Risk for Workplace Violence?

workplace violenceEmployee engagement has long been a concern to the U.S. workforce…it is a vital component of employee attraction and retention. Yet, with all the leadership programs targeted to “engage better with employees,” there hasn’t been a significant shift in relationships.

Add to this the alarm being sounded of various degrees of workplace violence happening…from unchecked incivilities and unprofessionalism leading to bullying to harassment to taunting (cyber or otherwise), leading to behavioral dysfunctions and, ultimately, violence from fist-fights to vengefulness to physical/mental abuse, to homicide. And the connection is…not knowing your people and lack of authentic engagement!

Culture is an outcome – an outcome of all the interactions of people – with each other, with supervision, with management, with the systems and processes they work with and in the carrying out of everyday “norms.” How interactions happen, how engagement takes place, and how deep it evolves are all key cogs in the workplace culture wheel – whether it is spinning for Safety, Quality, Morale, Involvement, Sustainability – the very same critical engagement processes need to happen. (Note: The Process Enneagram© is an example of a constructive dialog process used successfully for cultural-based improvement outcomes).

So creating a culture of engagement requires more than completing an annual employee survey and then leaving managers on their own, hoping they will learn something from the survey results that will change the way they manage.

Highly engaged organizations share common practices like these:

  • They know creating a culture of engagement starts at the top.
  • All levels of the organization are held accountable.
  • They communicate openly and consistently.
  • They hold their managers accountable – not just for their team’s measured engagement level, but also for how it relates to their team’s overall performance.
  • They ensure that managers are engaging employees from the first minute of their first day at work. (Members of supervision possess emotional intelligence and are expected to be able to lead, interact with authenticity and caring with individuals and teams.)
  • They have well-defined, integrated, and comprehensive development programs for leaders and managers (including how to hold the most difficult conversations. And how to lead constructive dialog processes).
  • They focus on the development of individuals and teams with emphasis on constructive dialog around safety, quality, and the interactions of people to fulfill the business purpose. (This includes organizational assessments and vulnerability assessments for safety and security).
  • Engagement is a fundamental consideration in their people strategy – and not an annual “check-the-box” activity.
  • They hold regular, integrated, constructive dialog sessions to lift up the concerns that getting in the way of the team being the best that it can be and to support cooperation and collaboration.
  • They care about positive co-worker relationships as well as the business outcomes. (Workplace rules, policies, procedures are clear – and well established/communicated/enforced for working within the work environment – for supporting the sustainability of the business as well as the welfare needs of the people. Preventing workplace violence fits here).
  • They regularly hold team improvement sessions where knotty problems are lifted up and addressed, including process problems, safety problems, quality problems and interactive problems.

Some of these insights are gleaned from Gallup 4/17: The Right Culture; Others come from the experience of R.N.Knowles & Associates in helping Organizations and Teams become the best they can be together.

Sound the Alarm!

alarming safety trendsI just saw an announcement that the Liberty Mutual Research Institute for Safety was closing after 59 years, to reduce costs. The ISO 45001 Standard is in the final stages and is aimed at improving safety around the world. Yet some people are reacting that it will not make a difference because of management indifference or cost restraints.

Workplace violence seems to be on the rise with 417 homicides and 354 shootings in the US in 2015. In spite of this, only 28% of the American Society of Training and Development members offer safety training programs in collaboration with law enforcement.

As we study and look at what is happening, we see a critical lack of managers and supervisors in their understanding of what leadership is all about and how important each of their roles is to the success of the organization. The guidance about leadership that fills so many books are not making much impact because it does not provide suggestions as to what leaders need to do.

Leadership is about action, about taking the initiative to work together, to partner, with the people to make their workplaces safer and better.


We Need Better Leadership!

leadership is needed for safetyMany of you who have been reading this newsletter know that our emphasis is on Partner Centered Leadership. We emphasize the importance of supervisors and managers getting into their workplaces each day and talking with the people. Talking with the people is a key to breaking through to safety excellence. Talking about the risks they face each day, how they are managing them, how their kids are doing, how the safety is doing, how the business is doing, asking them what they see as to ways to improve their own work, asking about problems they are dealing with, etc. Doing this with respect and really listening are vitally important.

This was the focus of my ASSE talk in Denver. There is a solid, scientifically based reason for engaging in Partner Centered Leadership. The Self-Organizing Criticality theory shows the importance of making small, focused changes like talking with the people. Each conversation builds the potential energy of the organization and at some point people begin to do things more safely, helping each other, taking the lead when they see a problem and begin the process to correct it. As the organization begins to work together more safely, share information and help each other, safety improves. The organization learns to live near the critical point where changes occur and their creative energy builds.

The Process Enneagram©, which I have spoken about in these newsletters and written books about, is the tool to us to develop the focused conversation that lift the organization towards excellence in safety. Combining the ideas about change coming out of the Self-Organizing Criticality work with the Process Enneagram© tool for developing focused, disciplined conversations enables the organization to achieve excellence in their safety performance and have more people going home safely.

Partner Centered Leadership is also the way for organizations to build more kind, considerate, helping, effective workplaces where everyone is looking out for each other. This is a key piece of work in reducing workplace violence. When there is an acceptance of bullying and harassment in the workplace, the field is fertile for violence. Partner Centered Leadership is the pathway to excellence. It is time to move forward. Call us at 716-622-6467 to get on board the important leadership train for safety.

Some Unsettling Trends

safety trendsThe American Society for Safety Engineers (soon to be The American Society for Safety Professionals) in Denver, Colorado, on June 19-22, 2017, was attended by about 5,000 people. This was a record for attendance. There were lots of papers and a huge trade show exhibit. I never saw so much safety equipment and other offerings.

I presented a paper during the last series of talks. It was titled “Breaking Through to Safety Excellence, Self-Organizing Criticality and the Process Enneagram©.” Even though I was among the last of the papers, I had about 150 people attend and received a rating for my talk of 4.7 out of 5. Many people came up at the end to talk further. If any of you would like to see my paper, please send me an email.

Richard Knowles presenting at the American Society for Safety Engineers

In spite of the large attendance and all the safety equipment in the trade show, I feel some alarming trends in safety performance. The number of workplace fatalities in the US has been at around 4,700 each year for the last 6-7 years. New regulations and ISO Standards are not making a strong impact. This is true in other countries, as well like New Zealand, where they have already had 28 fatalities; almost as much as for all of 2016 even though they had a new National Standards issued in April 2-16.

Managing the Dynamical Balance Between Production and Safety

Lots of organizations proclaim that “Safety is Number 1” or something like this. In my early years, I thought this way as well. In reality, we have to have both in order for the business to make money. I have talked about this before in other newsletters and in my talks at the ASSE Annual PDC Conferences.

Sometimes we need to work on and talk more about the safety hazards, needs and requirements. Other times we need to work on and talk about the production needs. Both Safety and production are always in the conversations; sometimes more of safety and other times more of production. This is a both/and situation.

We were always in this conversation when I was the plant manager and you can see from the results mentioned in the proceeding section, we were able to do very well in managing this dynamical balance. It is dynamical because, not only are the situations dynamic in themselves, but also there are many situations going on at the same time around them so everything is always moving. We have to be very alert, talk together, help each other work at our highest skill levels.

Staying Focused…Amid Distractions…Looking Out for Each Other

I love talking with people and getting to know them. Sometimes it is really interesting and sometimes it gets quite funny. The other night I was at the local piano bar, sitting between two older gentlemen. One was an 86-year-old retired colonel who was pretending to play his imaginary drums along with the piano player and the other guy introduced himself to me 5 times in the first 10 minutes. Sometimes you just don’t know until you start talking.

Hopefully the people with whom we talk to at work are more focused than these two gentlemen. Staying focused on our work is critical to doing it safely. However, it is so easy to lose focus and have our minds wander for a moment. That may be just the time of a critical step and we miss it. This is one aspect of working alone that is problematic.

Other things can cause us to lose our focus as well. People joking with you can be a big distraction, pulling your mind off the work. High levels of noise can distract us. Having to work in unusual places like at heights or inside of a closed space can be distracting. Fatigue and muscle soreness can be distracting.

A big distractor is the bully who likes to harass you. These people should be taken aside by their supervisors and instructed to stop the bullying. This can be hard and it takes courage to have these encounters. The supervisors need to be supported so they can deal effectively with the bullies. Bullies need to stop their destructive behavior or be removed from the workplace. The toleration of bullies by supervisors is a major failing in management.

There is so much in our work environments pulling our focus away from doing the details of our job that we must always be alert to. When you feel that your focus is lost, stop, back away, take a deep breath, and think about what you are doing. Resist the urge to push forward through the job. This is a time when some one looking out for you can help. This is your brother’s or sister’s keeper looking out for your back. We all need this. Building a more supportive, caring workplace where people are looking out for each other is one of the top jobs for our leaders.

Talking with each other and helping to stay focused is not rocket science or difficult. It is simply an important component of improving our safety and having everyone go home in one piece to their loved ones.

Brother’s and Sister’s Keepers

human-dominoesHardly any of us can do our best work all by ourselves.

We need teammates to help us stay focused and be fully present to our work. None of us can see all that is happening around us so someone to be our keeper is critical to our safety. We need someone to remind us if we are hurrying or preoccupied. We can do a much better take-two pre-start-up check if we have someone there with us looking, thinking about and talking over the work before us.

Here are some things that we need to be doing as a Brother’s/Sister’s Keeper.

  • We can keep alert about someone being in danger because we notice that they are preoccupied.
  • We can look for potential safety hazards, and talk about them with our teammates.
  • We can check to see if our safety procedures are consistent and adequate for the job we are about to begin.
  • We can talk with our brothers and sisters about looking for some really unexpected event or condition that could kill one of us.
  • We can talk with our teammates about the elephants that are blocking us and messing up our work.
  • We can help to check the OSHA rules and procedures to be sure we are in compliance.
  • We can stop the job if we see it is going unsafely.
  • We can help to be sure that we have the right tools for the work before us.
  • We can ensure that we (alone or together) do not take shortcuts.
  • There are lots of things we can do as a Brother’s/Sister’s Keeper and we can be open and receptive to the Brother or Sister looking after us.

Sometimes the events can roll out like a string of dominos. Some little thing at the beginning tips over, bumping into the next domino and so on until we have a big, ugly event. Brother’s and Sister’s can help us to see these little events and avoid the big one that comes like a snowball rolling down a hill.

Being a brother or sister goes both ways – I look after you and you look after me. This is a deep responsibility for us to be doing so that no one gets hurt or killed and we all get the job done to the highest standards.

Brothers and Sisters are really important when we dig more deeply into the real issues behind an observed hazard. Two or three people who are looking for and thinking about the deeper issues are much more likely to find the real, basic problem behind the hazard and be able to eliminate or minimize it. They can also help to find the best ways to circumvent a hazard; two minds are better than one!

Being our Brother’s and Sister’s Keepers is a deep responsibility we all have. None of us have a right to work in a place where it is okay for someone to get hurt. Taking on the roles and responsibilities of being our Brother’s and Sister’s Keepers is a big step in moving the organization’s safety performance beyond compliance towards excellence.

Buddy Benches

buddy-benchThere was a video on Facebook a few weeks ago about Buddy Benches being placed in schoolyards. The video explained the importance of the communication and training that is essential to their use and effectiveness.

The essence of the Buddy Bench is for inclusion and safety. Kids who feel alone and have no one to enjoy their recess time with are encouraged to sit on the bench – as a signal that he/she is in need of a friend, a buddy, a playgroup to join. Conversely, when the Buddy Bench has a person sitting on it, the kids who are enjoying their recess time, are chartered to practice being a Buddy…by sharing friendship, to invite the person into their group, to ask what might be troubling the bench-sitter, to provide protection from a bully; the list of helpful acts extended from the community of kids towards the person in need of a buddy is heartwarming.Buddy Benches serve as a safe place for kids who are feeling bullied or for kids to make new friends.

In exploring Buddy Benches, I learned that they are multiplying; they are in many school districts across the country. Some Boy Scout troops are now making Buddy Benches for schools for their badge-earning credits. The Buddy Bench is a simple idea to lessen loneliness, to counter bullying, and to foster friendship and a sense of belonging. Buddy Benches provide the symbolic learning space for both asking for help and, in return, receiving the extended hand of friendship.

After learning about this uplifting idea, I thought about inclusion within our workplaces and about being our brother’s/sister’s keeper – simply because it is the right thing to do – ensuring we have each other’s back. I thought about OSHA’s workplace bullying guidance, the connection to the General Duty Clause, and knowing that escalating workplace bullying, harassment, and intimidation is linked to poorer safety performance as well as employee mental and physical wellbeing. And, of course, I thought about employee accountability – we are each accountable for our behaviors. I thought about the culture of our workplaces being strongly related to the worst behaviors we are willing to tolerate. I thought about that old book, “All I Really Need to Know I Learned in Kindergarten,” by Robert Fulghum. Remember those simple truths?

How our work worlds would be improved if we all adhered to the same basic rules as children: sharing, being kind to one another, no hitting, cleaning up after themselves, learning together, etc. Maybe we need to place something like Buddy Benches in our workplaces. What do you think?

Part 1: The Background on the Cruise Line International Association Conference

On December 16-18, 2015, I was able to attend the Cruise Line International Association Safety Conference in Miami. The focus was on improving the safety culture and Bridge Resource Management. This is a very interesting business for me to learn about. I was there to give some perspective from the chemical industry.

This cruise line industry is doing a lot to keep improving their safety performance. Their safety challenges range from slips, trips and falls all the way to navigation, building effective teams on the bridge and crew communications challenges. Ken Koves from the Institute of Nuclear Power Operations spoke about safety culture from their perspective. The level of regulation in that industry is quite impressive. There is just no question about doing things safely, yet they still have their challenges.

I spoke about moving towards a stronger safety culture by sharing more information, building trust and helping people to see the importance of their work to the success of the whole effort. I showed the 35 attendees a slide about the layers of the safety process effort, which they found quite interesting. I also gave them some cards with tips that the officers at different levels could use to help them when they go out to talk with their people. These were seen as quite helpful as well.

The second day focused on training, bridge resource management and simulation so that the captains and their bridge officers could develop stronger skills relating to navigation, ship piloting and management skills.

There is some very sophisticated work being done with large simulators being used by several companies. There are also several institutes providing skills, refresher training and qualification for the officers. Their training loads are very heavy.

Two test pilots from Boeing spoke about their training and the use of simulators. Their simulators are so advanced that, after a month of simulator training, a person could fly an airplane even though they never had seen it before. The basic ideas about the way simulators help them are quite alike even though the differences between a single seat jet fighter and a cruise ship are huge.


Part 2 – Integrating this Learning into all Safety Leadership

There is a big need to be sure the managers of chemical plants are qualified so that their employees and neighboring communities do not suffer the consequences of chemical releases and spills. Many manufacturing businesses that do hazardous work, aside from chemical manufacturing, should heed this thinking too.

As I was listening to these talks, I got to thinking about my chemical industry experiences. When I was a DuPont Plant Manager 20 years ago, we were very strong in operating discipline and safety. Managers were carefully selected and a lot of attention was paid to doing safety and everything else right. Training and integrating safety into every task, every day, was paramount.

Over the years, since I retired in 1996, a lot has changed, with the terrific pressure on cost control and efficiency. The safety standards fell terribly and accidents occurred like the four LaPorte, Texas deaths that DuPont had in October, 2014. In reading the reports of that accident it was sad to see that standards had slipped so far that even their company fire truck broke down on the way to respond to the incident.

This isn’t just a DuPont problem. Many companies are being broken up and purchased by finance and fund managers who know nothing about manufacturing and the high standards that need to be met. Just look at the First Chemical Company spill in West Virginia, when their poorly maintained storage tanks failed, spilling chemicals into the Elk River near Charleston shutting down the city water system for weeks. The people who owned this facility had no idea about their safety responsibilities. Their tanks were leaking for some time, yet the owners ignored them; the size of the leaks increased over a considerable period of time, then the dikes finally failed.

I am beginning to think that the people who manage facilities using highly hazardous materials, like those on the TSCA list, should have some sort of licensing requirements to certify that they are qualified and that their companies know how to fulfill their safety responsibilities. Ship Masters have licenses and certifications. Nuclear plant people are certified. My barber has to have a license. Professional Engineers must be licensed.

While this may sound like just more red tape, I think it is time to open the conversation about this. Plants that handle chemicals like chlorine are hard to run, can fall into a backwater and not receive the attention and support they need – yet a big chlorine spill would be a disaster.

There are lots of questions related to getting this going, but we, as a society, need to address it. What are your thoughts? What areas in your specific business, (chemical or not), are such that being certain that your managers and owners know what they’re doing and have the required knowledge and demonstrated operating discipline, are paramount? Where do you need to put some marked attention in 2016?

Are Your Fingers Crossed…hoping that December will be a good safety month, and that you’ll finish the year in the “good stats” column?

I’m reminded about the organization that thought their safety performance was always good, because they were primarily an office environment. They scoffed over how bad could a paper cut be? Or, what’s the worst that could happen if someone fell off their chair? Little did they expect that one of their office workers, when on a healthy outdoor walk during her scheduled break time, tripped over some roped off tape that had been blown by the wind. She actually walked into it – not paying attention to her surroundings – got caught up in it as it wrapped about her feet. She fell, twisted her knee, required surgical repair, etc., etc. Try to explain that office worker lost-time injury! (The good: healthy walk; The bad: not paying attention; The ugly: lost time injury).

Here’s another real example. A guy stood up in his desk chair and reached over his desk to open a window. The chair rolled out, the guy fell and suffered a severe back injury. Or, what about the guy standing in the office doorway talking with his boss? He was leaning against the doorframe when someone tried to close the door – severely mutilating one of his fingers. The thoughtless – the unexpected – the unobserved – these can happen in any environment.Stay aware!


Want to “get it right?” Get Out of Your Office and into the Workplace. Walk your Safety Talk!

We see organizations as complex adapting networks of people who are the vital keys to its success. When the people in the various parts of the network are sharing information and helping each other, all aspects of EHS Performance rapidly improves, resistance to change disappears and the energy bubbles up spilling over into all other parts of the work lifting the organization to new, higher levels of performance.

The quickest way to make this shift happen is to get out of your offices, go into your organization and talk with the people. Listen, learn together, treat them with respect, ask for their help, offer your help to support their work and together, explore creative ways to achieve the sustainable performance we all need.